Answered By: KRS Answers Last Updated: Apr 05, 2017 Views: 243
Annual Collection Update FAQ
- Why does KRS update collections on an annual basis?
Healthcare library collections – books, journals, & databases – must be current and relevant to clinicians. Subscriptions to journals and databases are renewed annually thus allowing for cancelations and introducing new resources into the collection.
- What criteria does KRS use to make collection decisions?
Collection development is a team effort, including input from multiple partners, investigating formats to enhance discoverability, considering publishing models and integrating open access & grey literature sources. Criteria for collection decisions vary depending on the format i.e. book, journal, or database. Multiple factors are considered including: client consultation, usage statistics, experiential knowledge, resource sharing options & costs, national and international data on impact factors, & recommended clinical resource lists. Decisions made ideally reflect AHS’ service priorities and strategic directions.
- When do collection updates happen?
While the actual renewal and decision-making processes happen throughout the year, clients will notice changes in the collection primarily in January and April each year.
- What is happening in 2017/18?
As of April 1, 2017, KRS will no longer subscribe to the following products:
- Business Source Complete. This is a low use database except for the journal Harvard Business Review (HBR). Current cost-per-use to HBR is over $50 per article downloaded. Unfortunately, there is no alternate source for subscribing to HBR online provincially.
i. KRS has subscribed to print copies of HBR to support article requests.
ii. KRS can help you set up a Table of Contents alert, delivered directly to your email, allowing you to stay on top of new content and quickly determine if there are specific articles you would like to request.
To set up a Table of Contents alert, connect with any KRS staff member via the KRS chat space (on our homepage), email us at email@example.com, or read our current awareness how-to's online.
iii. Other organizations that provide electronic access to HBR include: Calgary Public Library (Business Source Complete), Edmonton Public Library (Business Source Elite), Lethbridge Public Library (Business Source Elite), Red Deer Public Library (Business Source Elite), Chinook Arch Regional Library System (Business Source Elite), TRAC (Business Source Elite) note: TRAC provides access to regional library systems across Alberta through a consortium. In addition, all the major colleges and universities in the province subscribe to HBR.
iv. A personal subscription to HBR online can be obtained via their website and costs $169 USD.
- Ovid Premier. Many full-text journals are purchased in packages. The list of titles in the package can change from year to year as publisher agreements change and as titles change or cease publishing. There is significant duplication in journal packages between vendors. This year, we are “unbundling” one of the major packages and directly licensing the titles with high usage patterns which are not available via alternative sources.
i. Highly used titles are still accessible as individual e-journal subscriptions; search for titles here.
ii. Articles from cancelled titles are still available via our KRS Article Request service
iii. KRS can help you set up a Table of Contents alert, delivered directly to your email, allowing you to stay on top of new content and quickly determine if there are specific articles you would like to request.
- Embase. Embase is a valuable database for researchers, however in our current fiscal climate the need to make cost-conscious choices is essential. Rationale for this decision includes: priority placed on maintaining point-of-care tools and e-journals, which provide more frequently used content and support evidence-based clinical care; significant overlap in Embase content with Medline & PubMed; and access to Embase by cross-appointed staff through University affiliations. Mitigation activities:
i. Investigation of alternative databases to address this cancelation
ii. Capturing feedback on cancelations to inform decision making for 18/19 collection review
Researchers are encouraged to visit the closest University with access to Embase and use a visitor or community login
- I have questions and/or concerns, who can I talk to?
KRS welcomes your questions on these decisions and our services.
- To discuss collection and cancelation decisions, contact Elizabeth Aitken, Senior Consultant, Library Collections at firstname.lastname@example.org or submit your question via our Ask KRS a Question service.
- To set up a Table of Contents alert, connect with any KRS staff member via the KRS chat space (on our homepage), email us at email@example.com, or read our current awareness how-to's online.
- To make an article request for those items that might no longer be available electronically, use our KRS Article Request service to have them sent to you.
- How do I recommend a resource for the library collection?
All recommendations or suggestions for the library collection are welcome. Recommendations are reviewed monthly in consideration with our collection criteria. Submit recommendations via the KRS website or contact Elizabeth Aitken, Senior Consultant, Library Collections at firstname.lastname@example.org